NR 632 Week 8 Handover Briefing Example

Handover Briefing: Five Minutes at the Perioperative Operations Meeting to Pass the Readiness Call to the Posts That Will Carry It From January

Student Name

College of Nursing, Chamberlain University

NR 632: Nurse Executive Concluding Graduate Experience II

Instructor Name

Month Day, Year

Handover Briefing: Five Minutes at the Perioperative Operations Meeting to Pass the Readiness Call to the Posts That Will Carry It From January

Setting

Perioperative operations meeting, Tuesday 5 January 2027, a five-minute item. Spoken from these notes; the attachments list goes round on paper.

What You Are Being Asked to Carry

"Three pieces of work, each with an interval.

Pre-Admission Testing Manager: each weekday afternoon, one nurse checks the next day's first cases in rooms 3 to 6 and calls offices about anything open. From 8 January, Friday checks for Monday cases run from 12:30 to 14:30.

Day Charge Nurse, Preoperative Holding: each morning at the 05:45 huddle, read the readiness slip and tick resolved items in the worklist.

Director of Perioperative Services: once a month, look at one number in the quality packet: readiness-coded late first cases per 100 in rooms 3 to 6, with the on-time share beside it."

Attached to Things That Already Run

The check: a column in the pre-admission testing worklist, "readiness checked," which time-stamps itself. Compiled by the system; owned by the OR Information Systems analyst.

The resolved items: a second worklist column, "resolved by 07:00," added on 22 December, ticked by the holding charge nurse. Same owner.

The open-items slip: an existing line on the 15:30 huddle agenda, kept by the OR charge nurse.

The monthly number: a new row in the monthly perioperative quality packet, compiled by the perioperative quality coordinator from the delay code report, first appearing in the January packet for December.

The extension's weekly run chart: the same coordinator, until 5 March 2027, then folded into the monthly row.

Each piece lives inside a report, list or meeting that would run whether or not the project existed.

Posts, Not People

Every task above is assigned to a post. If the pre-admission testing manager changes, the readiness call stays with the post, and the worklist columns stay in the system.

What Is Going to Stop

"These end on 22 December, and nobody needs to replace them:

The paper readiness log. The worklist columns replace it.

My weekly hand counts and the spreadsheet tally of calls returned by 16:30. The tally was useful during the pilot; the worklist does not capture it, and it will not be kept.

My emails to surgeons' office managers. Office contacts now sit in the pre-admission testing shared contacts list."

Telling a receiving post what will stop is often the part they most want to hear, since it limits what they are taking on.

Things That Were Behind My Login

The run chart spreadsheet: moved from my university drive to the perioperative shared drive, Quality folder, on 22 December.

The office contact list: moved from my phone to the pre-admission testing shared contacts on 21 December.

The readiness script and slip template: on the shared drive, Pre-Admission Testing folder, version 1.3.

Nothing used by the process now depends on my access, which ends on 31 December. The quality coordinator opened each moved file with me on 22 December to confirm the links worked from their own account.

The Recommendation Being Carried

The evaluation recommended continuing in rooms 3 to 6 until 5 March 2027 with the Friday change, then deciding at the March OR Executive Committee whether to extend, keep or stop. The decision belongs to the Director of Perioperative Services; the evidence for it will come from the quality coordinator's run chart (Perla et al., 2011).

The First Date You Act Alone

"Friday 8 January: the first Friday check under the new rota, for Monday 11 January cases. I will not be here. If it does not happen that Friday, the gap that limited the pilot is back."

Why the Handover Is Built This Way

When a change rests on whoever started it, it usually weakens once that person has gone, and sustained first-case gains elsewhere relied on embedded resources and visible data (Phieffer et al., 2017). Attaching each piece to a system column, a meeting line or a monthly report is the closest a student can come to that.

Fit With the Way the Area Works

The pilot showed that surgical services moves at the pace of a four- to six-week planning cycle, through its system queue and its rotas. The handover respects that: nothing in it needs a new request after 22 December, and the Friday change is already in the January rota. Fit with existing work processes is one of the conditions implementation research links to lasting change (Damschroder et al., 2009).

Questions Expected

Who chases the analyst if a column breaks? The quality coordinator, through the usual ticket. What if the Friday rota slips? The manager reports it at the next operations meeting. What if the readiness figure in the packet rises again? The director raises it at the March committee, with the run chart, as the evaluation recommended.

References

Damschroder, L. J., Aron, D. C., Keith, R. E., Kirsh, S. R., Alexander, J. A., & Lowery, J. C. (2009). Fostering implementation of health services research findings into practice: A consolidated framework for advancing implementation science. Implementation Science, 4, Article 50. https://doi.org/10.1186/1748-5908-4-50

Perla, R. J., Provost, L. P., & Murray, S. K. (2011). The run chart: A simple analytical tool for learning from variation in healthcare processes. BMJ Quality & Safety, 20(1), 46-51. https://doi.org/10.1136/bmjqs.2009.037895

Phieffer, L., Hefner, J. L., Rahmanian, A., Swartz, J., Ellison, C. E., Harter, R., Lumbley, J., & Moffatt-Bruce, S. D. (2017). Improving operating room efficiency: First case on-time start project. Journal for Healthcare Quality, 39(5), e70-e78. https://doi.org/10.1097/JHQ.0000000000000018