MPH 507 Week 7 Data Collection Plan Example

Data Collection Plan: Every Screen at Home Measure Traced to Its Question, Its Instrument, Its Collector and Its Storage, With the Burden Counted

Student Name

Chamberlain University

MPH 507: Public Health Program Planning and Evaluation

Instructor Name

Month Day, Year

Data Collection Plan: Every Screen at Home Measure Traced to Its Question, Its Instrument, Its Collector and Its Storage, With the Burden Counted

Purpose and Scope

What follows is the working procedure for gathering every number the Screen at Home evaluation needs, using the health center's own systems and staff, and it is organized around the five RE-AIM dimensions the design adopted (Glasgow et al., 1999). It covers every measure named in the evaluation design and no measure that the design does not use. Screening is counted within six months of a woman's first contact, matching the window in the largest U.S. trial of mailed kits (Winer et al., 2019). For each measure, the plan names the evaluation question it answers, the instrument or record that produces it, who collects it, when, from whom and where it is stored. The test applied throughout is realism: the health center has three community health workers at half time, one half-time navigator and a part-time data coordinator, and the plan must fit inside those hours.

Every Measure Traced to a Question

Table 1

Screen at Home Measures, Instruments, Collectors, Timing and Storage

Note. Note. Every measure answers a question in the evaluation design; no other items are collected.

Instruments, Named

Most measures come from records the health center already keeps or will keep through its electronic record's outreach module, which avoids a separate data system. The kit distribution log uses the barcode on each kit, scanned with the health worker's tablet, so the kit can be matched to the woman and to the laboratory result without typing. The single knowledge question is worded as: "After a normal HPV test, how long before you need another screening?" with the answer recorded as correct if the woman says five years. It was tested with eight women during the needs assessment to make sure it was understood. No survey of satisfaction is included, because no evaluation question asks about satisfaction; women's views will instead be gathered in two short group discussions at the end of the first year, which the process evaluation will use to explain its numbers.

Who Administers, and When

Community health workers record contacts, kit offers and the knowledge question during the visit itself, taking about two minutes per woman. The navigator records calls and follow-up as part of the navigation work. The data coordinator runs the monthly and quarterly queries and reconciles the navigator log with hospital colposcopy reports once a month. No data collection is added to clinicians' visits.

Quality as Procedures

Quality is ensured by procedures rather than by intention. The record's outreach module requires a contact outcome before a task can be closed, so blank entries are not possible. The data coordinator checks a random 5% of kit records against laboratory results each month. The definition of up to date, including which test types count and the intervals, is written down before baseline and not changed during the program, so that the baseline of 70% and later quarters measure the same thing. Women whose screening was done outside the health center are counted only with a document or a laboratory report, not self-report, and the share counted this way is reported separately.

Consent, Privacy and Storage

Kit testing is a clinical service, and women give verbal consent to testing at the visit, documented in the record. Data for the evaluation come from records the health center already keeps for care, and the analysis file is stripped of names, addresses and record numbers and stored on the health center's secure drive with access for the data coordinator and evaluator only. The group discussions use written consent, do not record names and are summarized in notes rather than recorded. Results of HPV tests are never given by text or voicemail; only negative results are sent by letter, and positive results are given by phone by the navigator, who records the next step recommended under the national risk-based guidance (Perkins et al., 2020).

Burden Counted

The plan counts the time it asks of staff and women. For each community health worker, data entry adds about two minutes to each of roughly 45 contacts a month, or about 90 minutes a month, within the 20 program hours a week. The navigator's log adds about five minutes per positive result, with an expected 10 to 15 positives a month at full operation, given that roughly one in ten self-collected samples in an overdue group may test positive for high-risk HPV. The data coordinator needs about eight hours a month for queries, reconciliation and checks. Women are asked one question at delivery and one at the result call. The total is within the hours budgeted; if contact volume rises above the estimate, the knowledge question at the result call will be dropped first, since it duplicates the one at delivery.

Analysis Ownership

Every measure has a named person who analyzes it: the data coordinator for counts and rates, the program manager for quarterly process review and an external evaluator from the state university for the stepped-wedge analysis at the end. Data that no one is assigned to analyze are not collected.

References

Glasgow, R. E., Vogt, T. M., & Boles, S. M. (1999). Evaluating the public health impact of health promotion interventions: The RE-AIM framework. American Journal of Public Health, 89(9), 1322-1327. https://doi.org/10.2105/AJPH.89.9.1322

Perkins, R. B., Guido, R. S., Castle, P. E., Chelmow, D., Einstein, M. H., Garcia, F., Huh, W. K., Kim, J. J., Moscicki, A.-B., Nayar, R., Saraiya, M., Sawaya, G. F., Wentzensen, N., & Schiffman, M. (2020). 2019 ASCCP risk-based management consensus guidelines for abnormal cervical cancer screening tests and cancer precursors. Journal of Lower Genital Tract Disease, 24(2), 102-131. https://doi.org/10.1097/LGT.0000000000000525

Winer, R. L., Lin, J., Tiro, J. A., Miglioretti, D. L., Beatty, T., Gao, H., Kimbel, K., Thayer, C., & Buist, D. S. M. (2019). Effect of mailed human papillomavirus test kits vs usual care reminders on cervical cancer screening uptake, precancer detection, and treatment: A randomized clinical trial. JAMA Network Open, 2(11), e1914729. https://doi.org/10.1001/jamanetworkopen.2019.14729